In accordance with Regulation (EU) 2016/679 General Data Protection Regulation and the current legislation, this is to inform you that the personal data you have given us will be handled by the Instituto Cervantes, which is responsible for its processing, for the purpose of providing the services requested —your data will therefore be used in the accounting, tax and administrative procedures necessary for the correct provision of the services offered and for compliance with other obligations under the Spanish legal system—, sending you information about such services and, if you have stated so, for the purpose of sending you promotional information about the activities, services and objectives of Instituto Cervantes.
Who is responsible for the processing of your data?
Organisation name: Instituto Cervantes
Address: c/ Alcalá 49, 28014 Madrid (Spanien)
Telephone: (+34) 914 36 76 00
E-post: rgpd@cervantes.es
Data protection responsibility: Inspección General de Servicios del Ministerio de Asuntos Exteriores, Unión Europea y de Cooperación (dpd@cervantes.es)
What makes the processing of your data legitimate?
The legal basis for the above-mentioned usage is the execution of the contract for the provision of the services requested, and —if you have stated so— your express consent to receive promotional material from Instituto Cervantes.
How long will we keep your data?
Your personal data will be retained as long as you are linked to the Instituto Cervantes. Once the linkage will be over, your personal data collected for each of the above-mentioned purposes will be retained for the periods legally established or until a judge or court may request them according to the limitation period of legal proceedings. In the absence of such legal period, your data will be retained until you ask for it to be deleted or withdraw the consent you have granted.
Who will be sent your data?
The Instituto Cervantes will not provide or communicate your data to third parties, except for the pursuit, control and execution of the above mention purposes or when under legal obligation to do so.
What are your rights in relation to data processing?
DAt any time, you may exercise your rights of access, modification, objection, data portability, processing limitation and deletion of the data you have given us, by contacting the Instituto Cervantes by email to rgpd@cervantes.es, by post to c/ Alcalá, n.º 49, Madrid 28014 (Spain), or in person at the address indicated.
You have the right to obtain confirmation on how your data is being processed, to access your personal data, to request the correction of data that may be inaccurate or, where appropriate, to request its deletion when, among other reasons, the data may no longer be necessary for the purpose for which it was collected or you withdraw your consent.
In some cases, you may request a limitation on how your data is used, so we would only retain it in accordance with current guidelines; in other cases, you may exercise your right to the portability of your data, which would be handed over in a structured format in common usage or machine readable, to you or to another party responsible for its processing as directed by you.
You have the right to withdraw your consent at any time to any of the uses you have approved.
The Instituto Cervantes has forms for the exercise of your rights which can be requested by email from rgpd@cervantes.es or you can use those prepared by the Agencia Española de Protección de Datos or by third parties. These forms must be signed electronically or be accompanied by a photocopy of your national identity document or passport. If you are acting via an intermediary, the request must also be accompanied by a copy of his/her national identity document or passport, with an electronic signature.
You are entitled to make a complaint to the Agencia Española de Protección de Datos should you feel your rights have not been properly attended to. The maximum period to resolve a request is one month from its receipt, which can be extended for a further two months depending on the number of requests received and their complexity.
If any of your data changes, we would be grateful if you could duly let us know in writing so that we can keep your data up to date.
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